Time. And time again.

I’ve just spent a coaching session with a highly motivated, energetic and imaginative teacher.  We’ll call her Karen.  She approached me with one main question that I’ve heard countless times before: how do I get to the end of the working day feeling that I am organised and in control?

Some context:

Karen and I have spoken to each other and used FaceTime to connect for four coaching sessions.  It became clear to me during our initial chat that the GROW model for coaching would be useful.  It can be summarised very simply as:GENERIC-GROWCoachingModel

Today’s session was focused on the fourth stage of the process.  Our objective was to leave the session with a clear list of what Karen will do to address her original question, which again was:

How do I get to the end of the working day feeling that I am organised and in control? 

Karen had previously read about and tried some time management techniques, but these tended to be about managing small units of time.  Without a structured day to place these into, such techniques would only ever have limited impact.  Indeed, Karen tried them.  She abandoned them.  She subsequently became more confused, stressed and anxious.

Why was Karen anxious?  What did she say about her day?

Karen felt that she was always on the ‘last minute’ and also felt that she ‘wasted time’ before she even got to work by checking a multitude of social media accounts for updates.  She acknowledged that these accounts were not work related.

Karen felt that she ‘wasted time’ choosing what to wear in the morning and felt that she ‘couldn’t think clearly enough to choose at that time’.

Karen was ‘highly anxious’ about her journey to work and most mornings she hit the peak traffic.

Karen checked her email as soon as she arrived at work and then became anxious that she was ‘not fully prepared’ for her lessons.

Karen would ‘binge-mark/assess’.  The periods when she wasn’t marking caused her anxiety, as did the ‘ever- increasing pile of books’ that were waiting to be marked.

Karen would bring ‘too much work’ home, and write ‘too much’ on her to-do lists.

What will Karen do?

Remember, this is a coaching process, so the following are the ‘WILLS’ that Karen formulated for herself with my help.

I will get up at the same time each day.  I will not use the snooze button.

I will use an alarm clock.  I will not use my phone alarm.

I will leave my phone turned off and will leave it downstairs.

I will prepare what I want to wear the evening before.

I will leave for work at the same time each day.

I will arrive at work at 7:15 AM each day.

I will use the time from 7:15 AM until 8:25 AM to prepare my lessons.

I will use the time from 7:15 AM until 8:25 AM to prepare what I will do in my non-contact time.

I will use the time from 3:30 PM until 5:00 PM to reflect/prepare lessons for the following day (30 minutes) and for marking books (1 hour)

I will use the time from 5:00 PM until 5:15 PM to read email, reply to email

I will leave work at 5:20 PM.

In further sessions we’ll look at how this is helping Karen to implement structure into her day, before looking at some very specific strategies to micro-manage her time.  Karen felt that she needed to see the big picture of her day before looking at the smaller parts.

If you would like to discuss ways in which coaching can help you to be more fulfilled, efficient, and most importantly, happier, then I’d love to hear from you.  You can click here to find out more.